Organise digital study materials

Practise with copies of a small group of files. Keep important originals intact.

Try it step by step

1. Group folders by subject, then month or lesson.
2. Use descriptive filenames with dates.
3. Find three documents without relying on the recent-files list.

Prepare for the activity

Begin with one active document group. Copy important files before moving or renaming them. Organise folders around tasks, subjects or terms without excessive nesting. Agree on names with anyone sharing the space.

Examples and adaptations

Use consistent names containing a date, subject and version. Open similar files before deciding they are duplicates. Check recipients and view or edit permissions when sharing. A public link should be a deliberate choice.

Continue and review progress

Try retrieving three documents after organising them. Simplify folders if this remains difficult. Set a brief recurring time to review downloads and drafts. Delete duplicates only after checking the retained version and its backup.

After the activity

Keep a usable backup. Remove duplicates only after checking which version is needed.